Please follow the E-filing procedures carefully. During the E-filing Pilot Project,
OHA shall continue to require submission of documents in hard copy via hand-delivery, private courier or U.S. Mail.
The mandatory hard copies (an original and one copy) of the electronic document should be promptly submitted to OHA following a party's
electronic submission. A hard copy is an exact paper copy of the electronic submission. If you have any questions about whether you are
allowed to file your document electronically, you may contact OHA by telephone or.
Documents That May Be Filed Electronically
Any document fifteen pages (15)
in length or less that may be filed by facsimile undermay be filed through
The assigned judge or hearing official has discretion as to whether to allow longer filings.
Upon request, the assigned judge or hearing official may permit facsimile transmissions exceeding fifteen (15)
pages. Documents that may be filed electronically include:
Filings Common to All OHA Proceedings
Notice of Appearance
Motion for Extension or Stay
Motion to Exceed Page Limitation
Motion to Dismiss
Motion for Default Judgment
Opposition to Pending Motion or Request
Status Report
Request for Oral Argument
Request for Evidentiary Hearing
Stipulations of Fact
Brief
Exhibits (15 pages or less)
Request for Waiver of Salary Overpayment
Request for Salary Overpayment Offset Hearing
Debtor Statement in a Waiver Proceeding or Offset Hearing
Documents That May Not Be Filed Electronically
A Petition for Interlocutory Review by the Secretary
of the Interim Ruling of a
Hearing Official (see 34 C.F.R.
§§ 668.98 & 668.124)
Exhibits Exceeding 15 pages
Any document filed in a Civil Rights case (see 34 C.F.R. Parts
100 & 101)
E-filings Must Be Timely
E-filings must comport with all applicable time requirements
including those set by regulation and orders issued by the assigned judge or hearing official in your case.
Any document filed using the shall be considered filed with OHA on the date and time it is sucessfully
received. A document filed before midnight will be recorded as received
on that date.
A failure to timely file or serve a document will not be excused on the basis of any
technical difficulties encountered by the E-filer such as a claim that transmission could not be accomplished because
OHA's web server was off-line or unavailable for any other reason.
A party who files a document electronically shall have the same responsibility as a person filing a document
in the conventional manner for ensuring that the document is properly filed, complete and readable.
An E-filer will not receive an electronic confirmation of receipt for an E-filing. Instead,
if an electronic document
is rejected for filing on the basis of a technical problem (i.e. document cannot be viewed, archived or printed), OHA shall notify the E-filer that the document has
been rejected and the notice will explain why the E-filing was rejected.
A notice of rejection does not constitute a decision
or ruling by the judge or hearing
official, and does not preclude re-submission of a properly formatted electronic document. The rejected document will not
be maintained, nor will it be docketed.
If an E-filer wishes to confirm OHA's receipt of an E-filing, the
E-filer may contact OHA by telephone.
All Documents Must Include Statement Of Service
Any document submitted via themust be served on the opposing party.
Depending on the means of service, the statement should include the address, fax number, and email address of the
opposing party served. OHA strongly encourages a party that electronically files its document with OHA to serve
the opposing party electronically.
Privacy Issues
Electronic documents that contain personally identifying information should be redacted.
Personally identifiable information includes social security numbers, dates of birth, personal financial account numbers,
and home addresses of students or individuals. Seeto
comply with our requirements regarding the inclusion and/or redaction of personally identifiable information in a party's brief or exhibits.
Required Document Format
Documents must be converted to Portable Document Format (*.pdf). To learn more about PDF documents,
go
Consolidated Cases
Unless two or more cases are officially consolidated by court order, any document
applying in more than one case must be separately filed in each case. If cases are officially consolidated, a document
may be filed in the lead case only.
All Documents Must Be Virus-free
An E-filer is responsible for taking all reasonable steps to prevent sending any material to OHA that contains computer
viruses. All submissions using OHA's E-filing Form will be scanned for viruses. Any submission that contains a virus will
automatically be deleted and the E-filer notified.
Alternate Means of Electronic Submission
For the convenience of a party, all exhibits and pleadings may be combined and submitted on an optical disc (CD-ROM or DVD-ROM)
in addition to the mandatory hard copies (an original and one copy) filed with OHA. The documents on optical disc must be in PDF format. The optical disc
must be served upon the opposing party. A party should contact OHA before submitting a DVD-ROM.
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